Your professional reputation is crucial to your success and the success of your firm in the commercial world. For this reason, it is crucial that you always present yourself in a professional manner, whether you’re at work, on a business trip, or meeting new people for business purposes. Some of the most crucial guidelines of business etiquette which you may also find in etiquette book are as follows:
1. Take Note Of People’s Names
Names are often the first identifying feature of a person we learn. It’s the name by which you’re known and addressed. Include your surname when giving up your full name. Take note of people’s names when you meet them for the first time. Sincerely inquire if you need help pronouncing it.
The individual generally won’t mind if you have trouble pronouncing their name because they are used to it. You’re demonstrating that you’re invested in them and care about doing this properly. Don’t just make up a nickname for them or alter their name carelessly. People should be addressed by the names they prefer.
When you meet a lot of new individuals at once, it might be difficult to keep their names straight in your head. Discovering a feature that sets each apart is one strategy you can employ. Another strategy is to use their name three or four times throughout a discussion, but not in a way that stands out as too much.
2. Maintain A Level Of Professionalism And Politeness In All Interactions:
Every conversation, whether in person, over the phone, or in writing, must have a professional demeanour.
One loses out on important nonverbal indicators including tone of voice, facial expressions, and body language when communicating just through text. Don’t forget this while composing your next email. Keep your messages brief and to the point, but avoid saying anything you wouldn’t say face-to-face.
3. Engage In A Firm Handshake And Make Eye Contact:
When greeting another professional, whether it be a new contact or an old supervisor or guide, it is customary to shake hands and make eye contact. Since handshakes are a common form of greeting in professional settings, it’s crucial to master the art of giving and receiving a firm hold without making the other person uncomfortable.
A strong handshake creates a great first impression, while a weak one creates the opposite. It’s common for the person in authority to extend their hand first during a handshake.
Don’t be shy about extending your hand if someone else doesn’t. When shaking someone’s hand, make eye contact and smile. Averting your gaze sends a message to the other person that you lack confidence or are dishonest.
4. Avoid Interruption:
Interrupting a meeting or a conversation is considered extremely disrespectful, despite the fact that it is common practice in other parts of the world. Great ideas and objections often come to listeners, but it’s polite to hold off offering them until the speaker has finished.
It’s a good idea to write down your thoughts so you can recall them later. Interrupting someone not only makes you look rude, but it also throws off their flow and distracts the rest of the meeting.
5. Show Up On Time:
Showing up late to a meeting sends a negative message to your co-workers that you either don’t respect their time or don’t care about the meeting’s topic.
The best practice is to attempt to arrive there 5 to 10 minutes early, because unanticipated events can develop and negatively impact your timeliness. If there’s no way about it and you’re going to be late, make sure to let people know as soon as you can.